{"id":17514,"date":"2021-06-21T11:28:22","date_gmt":"2021-06-21T15:28:22","guid":{"rendered":"https:\/\/www.gravityforms.com\/?p=17514"},"modified":"2021-06-21T12:58:53","modified_gmt":"2021-06-21T16:58:53","slug":"gravity-flow-power-up-your-gravity-forms-for-the-ultimate-wordpress-workflows","status":"publish","type":"post","link":"https:\/\/www.gravityforms.com\/blog\/gravity-flow-power-up-your-gravity-forms-for-the-ultimate-wordpress-workflows\/","title":{"rendered":"Gravity Flow: Power Up Your Gravity Forms for the Ultimate WordPress Workflows!"},"content":{"rendered":"

\"1072748_FeaturedOne of our Certified Developer partners, Gravity Flow<\/a> has been a very powerful addition to the Gravity Forms platform since their launch almost six years ago. Designed for building custom WordPress workflows to automate business processes, Gravity Flow\u2019s best-in-class workflow tools have been adopted by customers of all sizes from over 100 countries across the globe, including uses in government departments, financial services, universities, tech companies, the fashion industry, and more.<\/p>\n

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In this post, we\u2019re going to have a look at just a few of the diverse ways in which Gravity Flow is used across the world hand-in-hand with Gravity Forms: from an American community church streamlining their events processes to a Dutch web development company building sites for regional funding initiatives.<\/p>\n

Gravity Flow is the perfect solution whether you’re using it for your internal workflows, for client-facing form services, or if you’re creating solutions for clients yourself. Whatever your use-case, Gravity Flow and Gravity Forms can help.<\/p>\n

To start with, let’s pack our bags (and sunglasses) and jet off to Palm Beach, Florida…<\/p>\n

As part of our Certified Developer Week (06.21.21- 06.25.21), Gravity Flow is giving readers an exclusive $50 off their Ultimate License<\/a>! Use CDWEEK2021 on checkout to get your discount!<\/div>\n

Case Study 1: Gravity Flow saves time and organisational stress for Boca Raton Community Church<\/h2>\n

The Client<\/h3>\n

Boca Raton Community Church is a church in Florida with a thriving events calendar. The Gravity Flow team spoke to Joanne, their webmaster, about how she used Gravity Flow to make the Events Director\u2019s life much easier\u2026<\/p>\n

The Problem<\/h3>\n

\u201cWe host 75-100 individual events per week, ranging from small meetings to large assemblies. Believe it or not, until a few years ago we managed our entire event process with paper forms! <\/em>In the past, many “balls got dropped”\u2013for example, a room got double booked, or the maintenance folks didn’t turn on the A\/C before an event. <\/em><\/p>\n

Understandably, things got to a breaking point and our events director screamed for help. We didn\u2019t have a large budget to hire an outside consultant or systems analyst, but we did have a webmaster (me!) with a good understanding of WordPress.\u201d<\/em><\/p>\n

\"Church\"<\/h3>\n

The Solution<\/h3>\n

The situation was clearly unsustainable, but thankfully, Joanne found a solution:<\/p>\n

\u201cGravity Flow was there for us to solve the problem. When we mapped out our swim lane diagrams<\/a>, we were amazed at how complex our process really was. But Gravity Flow could handle it! Things run a lot more smoothly now. And it has really reduced our event director\u2019s cognitive load. When she eventually left our organization a year or so later, I was able to train her replacement in one afternoon.\u201d<\/em><\/p>\n

The Benefits<\/h3>\n

\u201cIn addition to the low cost, we have really appreciated the power and flexibility of Gravity Flow. One of the unforeseen benefits of configuring the workflows ourselves is that we can continually tweak it as new needs arise. I\u2019ve done that every few months, so our system keeps getting better and better. We\u2019re big fans of Gravity Flow!\u201d<\/em><\/p>\n

It’s clear that if you want to streamline your organization’s backend processes and make your life easier, Gravity Flow is one of the best tools for the job. But what about frontend, client-facing processes? Can Gravity Flow provide an effective means of communicating with your clients in a functional, easy-to-use manner? Let’s head on over to the UK to find out\u2026<\/p>\n

Case Study 2: Gravity Flow helps Nuush design Bespoke Nutrition plans for their clients<\/h2>\n

The Client<\/h3>\n

Nuush is a nutrition and lifestyle company that sells subscriptions for access to nutrition plans, with the primary aims of helping people have a better relationship with food and getting them active outdoors in the health-giving power of nature.<\/p>\n

\"Nutrition\"<\/h3>\n

The Problem<\/h3>\n

Up until September 2020 Nuush had been running their business on a custom-built system coded by a couple of fresh-out-of-university students who were looking to build their own portfolio and start their own web design company. Although it worked really well, it had its flaws and it was clear that as web standards progressed, a more robust, directly-managed solution was necessary.<\/p>\n

It was clear that Nuush could benefit from bringing everything in-house. Thomas Jonston, their site manager, told us:<\/p>\n

\u201cWe\u2019re a tiny team of three and none of us are coders, but I have healthy knowledge of WordPress and knew that with its incredible ecosystem of plugins we\u2019d be able to recreate, and eventually improve upon, what we already had.\u201d<\/em><\/p>\n

One of the major challenges came when they came to rebuild their client-facing workflows:<\/p>\n

\u201cOne of the biggest hurdles was recreating our Bespoke Nutrition plans where a client submits a detailed schedule for the upcoming week, we\u2019d use that information to write a unique nutrition plan for them which they accessed through their account. They could then add feedback through the week and we\u2019d respond accordingly. In the original custom-built system it was all contained and logical.\u201d<\/em><\/p>\n

\u201cIn WordPress I knew I could recreate all of the forms (schedule, nutrition plan, feedback) with Gravity Forms \u2013 and make them look good \u2013 but I had no idea how to link them and make one flow into the next in that self-contained way.\u201d<\/em><\/p>\n

The Solution<\/h3>\n

Gravity Flow enabled Thomas to recreate the entire Bespoke Nutrition workflow himself – even if it wasn\u2019t entirely plain sailing to start with.<\/p>\n

\u201cIt\u2019s fair to say that I struggled with the power of Gravity Flow. I knew it could do what I needed but I couldn\u2019t make sense of the workflow processes involved – nothing to do with the plugin itself; the actual logical process of mapping out the steps was beyond me! I want to compliment the high level of support I got from the Gravity Flow team while rebuilding my business in WordPress, who went above and beyond to help me. I\u2019m truly grateful, because without the Gravity Flow plugin, and their incredible support, a core part of my business simply wouldn\u2019t exist, or at least it would be a heck of a mess if it did!\u201d<\/em><\/p>\n

Through this case study, we can see how Gravity Flow is an invaluable tool for anyone creating multi-step workflows that require close attention to clients\u2019 needs.<\/p>\n